2020 WGWC Exhibitor Information

You’re invited to attend the 2020 Wisconsin Groundwater Conference at the Kalahari Resort & Convention Center. We encourage you to register early to secure your spot in our trade show and to visit with almost 400 attendees. We sincerely appreciate all of our long-time vendors and we are excited to meet any first time exhibitors!

IMPORTANT NOTE: Set-up hours are 5-10pm on Wed. Jan 8th and 7am-2pm on Thurs. Jan 9th. Display hours are 2:30-6:30 pm on Thurs. Jan 9th to WGWC attendees; and 8-10am on Fri. Jan 10th to Continuing Education attendees.

Register Online 
Click the link above to submit your exhibitor registration online.

Download Exhibitor Brochure
If you prefer the paper form, select the link above to download the brochure, or here for only the exhibitor registration form.

Download Exhibitor Kit
Click the link above to download the Valley Expo exhibitor kit.

Exhibitor Booth: Each 8×10 booth will be supplied with an 8-foot draped/skirted table, one 8-foot backdrop with 3-foot side drapes, and two chairs. A booth sign displaying the company name is provided. It is critical that your company name is printed legibly on your registration form, as this information is provided to Valley Expo for sign printing.

Booth spaces are reserved on a first-come, first serve basis. The map below will be updated as spaces are reserved. It is your responsibility to check this website to verify booth placement and availability.

Sponsorship: Conference sponsors will receive hierarchical priority in the trade show (if registered before December 1st). Conference sponsors will be recognized with signage in the exhibit hall, at meals, and in the onsite program.


Rig: Each exhibitor registering to bring a rig onsite, must comply with all rules set forth by the Kalahari. A copy of these rules will be included in your exhibitor packet. Please verify that your display will not violate any of these rules. Any violations that result in a fee will be the sole responsibility of the exhibitor. Any exhibitor bringing a rig must provide the WWWA with a cellular phone number of the rig driver or an onsite contact in case of emergencies.

Electricity: All orders for electricity must be placed directly with Valley Expo. Order forms will be included in your exhibitor packet. Please note that additional charges are applied if the service is not ordered in advance.

Set up: Set up will take place from 5:00pm – 10:00pm on Wednesday, January 8, 2020 and again from 7:00am – 2:00pm on Thursday, January 9, 2020. Staff from Valley Expo will be onsite during these times.

Show Times: The exhibit hall will be open from 2:30pm – 6:30pm on Thursday, January 9, 2020 for WGWC attendees and from 8:00am – 10:00am on Friday, January 10, 2020 for Continuing Education attendees.

Prize Donations: Please consider donating an item and joining us for the Scholarship Fund Silent Auction on Wednesday evening. Door prize drawings will be held in the Exhibit Hall from 3:00pm – 7:00pm on Thursday evening. Please indicate on the registration form if you wish to donate.

Tear Down: Tear down will begin at 10:00am on Friday, January 10, 2020. Valley Expo will be onsite again during this time.

Freight: Freight must be assigned and addressed to the WWWA Show/Wisconsin Groundwater Conference. All freight will be assessed a storage and handling fee of $100 per item. This fee is the responsibility of the exhibitor.

WPWS Board Meeting: The Wisconsin Pump and Well Suppliers will be having their annual membership meeting on Thursday, January 9 from 11:00am – 12:30pm. All exhibitors are welcome to attend.